Paper-based processes
Requisitions, purchase orders and implant logs are filled out by hand, re-keyed into other systems and filed away, consuming staff time and introducing errors.
Cloud-based hospital supply chain
Safer patients. Smarter supply chains.
ScanPar replaces paper requisitions, purchase orders and implant logs with barcode scanning and real-time data. Count keeps supply rooms at par with scan-driven replenishment. Link connects every surgical implant to the patient who received it.
- Works with your existing ERP
- Proven in Canadian hospitals
The challenge
Hospital supply chains still run on paper
Manual processes leave gaps between the stockroom, the operating room and the finance office, and those gaps matter most when patient safety is on the line.
Slow recall response
When a product recall or adverse event occurs, finding which patients received an affected implant can mean searching through paper records and spreadsheets.
Limited visibility
Without real-time data, it is hard to know what is on the shelf, what is about to expire, what each case actually costs, or where practice varies.
One platform, two sides
Count and Link: complementary modules, one source of truth
Use them together or start with one. Both run on the same cloud platform and feed the same real-time analytics and procure-to-pay workflow.
Count
Supply room replenishment & ordering
Barcode-driven replenishment for supply rooms and par locations. Staff scan, enter a count against an account or cost centre, and replenishment orders are generated automatically.
- Minimum and par levels set per location
- Scan-and-count workflow on the unit floor
- Usage charged to the right account or cost centre
- Automatic replenishment orders, sent to your ERP
Link
OR implant-to-patient linking
Point-of-use capture in the operating room. Nurses scan implants and each item, with lot and expiry, is securely linked to the patient record and visit.
- Hips, knees, plates and hardware captured at the point of use
- Lot and expiry linked to the patient visit
- Affected patients identified instantly on a recall or adverse event
- Accurate, item-level patient case costing
Both feed
Real-time analytics & decision support
Procure-to-pay
Count module
Keep every supply room at par, without the paperwork
Count turns replenishment into a simple scan. Each supply room and par location has its own minimum and par levels. Staff scan a product barcode, enter the quantity on hand and the account or cost centre, and Count generates the replenishment order for you.
Because it is ERP-agnostic, Count is designed to work with whichever ERP your hospital already uses, so orders flow into your existing purchasing process instead of a new silo.
Min & par levels by location
Set minimum and par levels for each item in each supply room or par location, so replenishment reflects how every area actually uses product.
Scan and count
Staff scan a product barcode and enter the quantity. No clipboards, no re-keying, and a standardized process across units.
Account & cost centre
Counts are recorded against an account or cost centre, giving finance a clear picture of where supplies are consumed.
Automatic replenishment orders
When stock falls below minimum, Count calculates what is needed to return to par and generates the replenishment order automatically.
ERP-agnostic integration
Designed to integrate with the ERP your hospital already uses, so orders move into your existing purchasing workflow.
Visibility across supply rooms
See stock levels, counts and orders for every location in real time, with the control to standardize replenishment across the hospital.
Link & platform
From the operating room to the finance office
Link captures implants at the point of care, and the shared platform turns Count and Link data into end-to-end logistics, product management and decision support.
Barcode replenishment
Simplify, standardize and automate replenishment and ordering with barcode scanning, giving teams greater control and visibility of inventory.
CountImplant-to-patient linking
OR nurses scan implants such as hips, knees, plates and hardware. Each item, including lot and expiry, is securely linked to the patient record and visit.
LinkRecall response
When a recall or adverse event is announced, instantly identify the affected patients instead of searching through paper records.
LinkReal-time analytics
Live data for inventory management, analytics and decision support. Identify variation and inconsistencies, inform physician product preference and support best practices.
PlatformPatient case costing
Products captured at the point of use give finance and analytics teams accurate, item-level case costing for every patient.
LinkProcure-to-pay
Expanding into a full procure-to-pay (P2P) system that integrates and digitizes the whole hospital supply chain cycle, from requisition to payment.
ExpandingHow it works
Scan. Link. Replenish. Analyze.
The same simple workflow runs in supply rooms (Count) and operating rooms (Link), creating a complete, reliable data trail behind it.
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1
Scan
Count: staff scan product barcodes and enter quantities in supply rooms. Link: OR nurses scan implants as they are used.
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2
Link
Count: each count is recorded against its location and account or cost centre. Link: each implant, with lot and expiry, is linked to the patient visit.
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3
Replenish
Counts below minimum generate replenishment orders back to par automatically, flowing to your ERP instead of paper requisitions.
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4
Analyze
Real-time data feeds inventory insight, case costing, product variation analysis and recall response.
Who it's for
Built for every team that touches supply
What began as an operating room pilot has been extended to logistics and patient-care teams across multiple hospitals.
Supply chain & logistics
- Min and par levels managed per location
- Automated, barcode-driven replenishment
- Orders that flow into your existing ERP
OR & perioperative nurses
- Fast implant scanning at the point of care
- Lot and expiry captured automatically
- Less time on manual documentation
Finance & analytics
- Accurate patient case costing
- Usage by account and cost centre
- Insight into product variation
Hospital leadership
- Stronger patient safety and recall readiness
- Data to support best practices
- A path to full procure-to-pay
Born in the operating room
ScanPar started as a pilot in a real hospital OR, shaped by frontline perioperative and supply chain teams, and has since been extended to logistics and patient-care teams across multiple Canadian hospitals.
Request a demo
See ScanPar in action
Tell us a little about your organization and we'll arrange a walkthrough tailored to your teams, whether you're starting in the OR, the stockroom or across the whole supply chain.
- A guided tour of Count (par replenishment) and Link (implant-to-patient linking and recall lookup)
- A look at reporting, case costing and recall lookup
- A conversation about your current processes and your ERP
Prefer email? joe@canonarius.com